Under the supervision of the Senate Chair, the Senate Clerk shall be responsible for the preparation of agenda materials for the Senate and its committees; for maintaining permanent records of all actions taken by the Senate (including accurate copies of all action items approved by the Senate); for maintaining an accurate and up-to-date copy of the Constitution, these By-Laws, and the Senate Rules; for carrying out Senate correspondence at the direction of the Chair; and for carrying out such other routine tasks connected with the administration of the Senate as may be directed by the Chair.