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- A petition shall be divided into packets. Each packet
shall consist of a series of informational pages and signature
pages. All informational pages and all signature pages shall
be securely bound before the circulation of that petition packet.
- The informational pages shall contain the name of
the appropriate candidate, slate (and the names of its members),
or sponsor (and the organization requesting the Special Fee or
the title of the ballot measure); their mailing address; their
telephone number; and any additional information specified by
the Constitution, these By-Laws, or the Special Charge of the
- Any missing informational pages shall invalidate a
- The signature pages shall consist of a series of signatures,
associated with the appropriate printed name and student identification
number of each petitioner.
- The top of at least one side of each signature page
of a packet shall state the name of the proposed candidate (and
the district which they are a candidate from, if appropriate),
slate (and its members), sponsor of and organization making a
Special Fee request (and the amount requested), or sponsor and
title of the ballot measure, whichever is appropriate.
- At the bottom of the first page of each packet the
appropriate candidate, slate members, or sponsor, along with
any member of the Association responsible for circulating the
petition, shall attest that ``the signatures obtained in this
packet were obtained in accordance with the letter and spirit
of the Campaign Practices Code, and, to the best of my knowledge,
all petitioners are members of the Association and have signed
this petition only once.''
- Prior Approval
- Candidates, slates, and sponsors shall have the option
of submitting a sample petition packet to the Commission for
their approval as to form.
- The Commission shall examine any sample petition packets
thus submitted for their compliance with all relevant provisions
of the Constitution, these By-Laws, and the Special Charge
of the Commission within forty-eight hours of their submission
(seventy-two hours if over a weekend), and shall either approve
such petition packets as to form or shall state what modifications
would be necessary in order to receive such approval. Any such
approval, or any statement of necessary modifications, shall be
made in writing. Before making such a determination, the Elections
Commission shall seek the advice of the Appropriations Committee
of the Senate and the Financial Manager concerning all Special
Fee budgets which have not previously been approved by the Senate
for placement on the ballot.
- Any petition packets which have been approved by the
Commission as to form, or which were modified before their circulation
so as to meet the requirements specified by the Commission and
subsequently resubmitted and given final approval in writing by
the Commission, shall be deemed to have met all relevant specifications
of the Constitution, these By-Laws, and the Special Charge
of the Commission. No such petition packet shall be invalidated
for failure to meet these specifications, even if such failure
is subsequently discovered.
- The Commission shall retain on file a copy of all petitions
submitted or resubmitted for approval, and of all statements
of necessary modifications.
- Only members of the Association may circulate a petition packet.
The member of the Association circulating a packet must be easily and
immediately available to answer questions from potential petitioners,
and is responsible for ensuring that each petitioner signs the
petition correctly and legibly.
- No petitions shall be circulated before the first
day on which declarations of intent for the relevant election
may be filed.
- The member of the Association circulating a petition packet, or the
sponsor, candidate, or slate for whom the petition is being circulated,
may strike the name of any petitioner. No printed names or
student identification numbers may be added or amended except
if provided by the petitioner, provided that no such additions
or amendments shall be made after the deadline for filing petitions.
- Any member of the Association may withdraw their name
from a petition before its verification by notifying the appropriate
candidate, slate, or sponsor, and by notifying the Commission.
- No petition packets shall be circulated in any University
class; in lecture halls, or libraries (excluding lobby areas);
in the public computer terminal areas of any building; or in
the laboratory areas of any buildings (except with the consent
of the occupants).
- Petition packets may be circulated at public events
on the Stanford campus, provided that the member(s) of the Association
circulating the petitions are available to answer any questions,
and that the process of collecting signatures does not disrupt
the planned event.
- No petition packets shall be circulated in any manner
which impedes the normal operations of the University.
- The Commission shall have the authority to impose
additional regulations governing the circulation of petitions
only in extraordinary circumstances.
- Circulation of petitions in violation of these rules
shall be grounds for the invalidation of such petitions. The
Commission shall use its discretion in determining whether or
not to invalidate a petition when an act constituting grounds
for disqualification has occurred.
- For any petition which is believed to have been circulated
in violation of these rules, the Commission shall determine whether
or not to invalidate that petition. Notice of any such invalidation(s)
shall then be posted in a public location announced in advance
by the Commission. The Commission shall also make a reasonable
effort to notify any candidate, slate, or sponsor whose petition
was invalidated of that fact in a timely manner.
- For the Spring quarter general election, this determination
shall be made, and the required notice posted, no later than
seven days after the final deadline for the submission of petitions.
- For special elections, this determination shall be
made, and the required notice posted, by a deadline specified
in the Special Charge of the Commission, or, failing that, in
the Election Timetable to be presented by the Commission to the
- No petition shall be invalidated by the Commission
for violation of these rules unless an appropriate determination
has been made, and the required notice posted, by the deadline
- Any candidate, slate, or sponsor whose petition has
been invalidated by the Commission for violation(s) of the rules
governing petition circulation may appeal such a decision to
the Hearings Committee.
- Any candidate, slate, or sponsor wishing to appeal
the invalidation of a petition shall file a written notice of
appeal with the Council of Presidents no later than seventy-two
hours after notice of the invalidation has been posted.
- Once such an appeal has been filed, the Commission
shall proceed with the verification of the contested petition,
and shall take all actions required to protect the rights of
the appealing candidate, slate or sponsor to appear in the Elections
Handbook and on the ballot, pending resolution of the appeal.
However, should the petitions be found invalid for reasons other
than violation(s) of the rules governing petition circulation,
the appeal shall be declared moot and no hearing need be held.
- The Council of Presidents shall then notify the Chair
of the Hearings Committee, who shall convene the Hearings Committee
to hear the appeal. The relevant candidate, slate, or sponsor
shall be given at least twenty-four hours advance notice of
the time and place of the hearing.
- At the hearing the appropriate candidate, slate, or
sponsor may be in attendance. Otherwise all hearings shall be
closed to the public, but an accurate transcript of all proceedings
shall be kept by a secretary appointed for this purpose by the
- At the hearing, the Elections Commissioner shall present
the Commission's reasons for invalidating the petition, including
the specific act(s) constituting violation(s) of the circulation
rules alleged to have been committed and the reasons for believing
they constitute grounds for invalidation.
- At the hearing, the candidate, slate, or sponsor appealing
may present whatever evidence desired to the Hearings Committee.
All members of the Association shall cooperate with any reasonable
request for information made by this candidate, slate, or sponsor.
- Members of the Hearings Committee shall have the right
to request any and all information they deem appropriate, including
additional testimony, and all parties shall receive such information
and have the right to challenge it.
- At the conclusion of the hearing, the Hearings Committee
shall meet and determine whether or not a violation of the Campaign
Practices Code or of a ruling of the Hearings Officer which justifies
invalidation of the petition has occurred. However, the Hearings
Committee shall have the discretion to determine the applicability
and enforceability of rulings of the Commission. Only the three
voting members of the Committee shall be present at this meeting.
- In making this determination, the Hearings Committee
shall consider whether or not the alleged acts were in fact committed,
whether or not they constitute a violation of the Campaign Practices
Code or a ruling of the Hearings Officer, and whether or not they are
sufficiently serious or affect a significant enough number of petition
packets to justify invalidation.
- Should the Hearings Committee determine that invalidation
was not justified, then the appeal shall be granted and the appropriate
candidate, slate, Special Fee request, or ballot measure shall
appear in the Elections Handbook and on the ballot, provided
that all other requirements for appearance on the ballot have
been satisfied. If the invalidation is found to have been justified,
then the appeal shall be rejected and appearance on the ballot
shall not occur.
- Should the Hearings Committee fail to conclude a hearing
and make a determination as to whether to grant or reject an
appeal in a timely fashion, responsibility for hearing the appeal
shall devolve on the Council of Presidents. The Council shall
then be responsible for conducting a hearing and making a determination
following the procedures outlined above.
- For the Spring quarter general election, responsibility
for hearing the appeal shall devolve on the Council if the Hearings
Committee has not granted or rejected the appeal by 5:00 p.m.
on the first Thursday of Spring quarter.
- For special elections, responsibility for hearing
the appeal shall devolve on the Council if the Hearings Committee
has not granted or rejected the appeal by a deadline specified
in the Special Charge of the Commission, or failing that, in
the Election Timetable presented by the Commission to the Senate.
- Should both the Hearings Committee and the Council
of Presidents fail to either accept or reject an appeal on a
timely basis, then the appropriate candidate, slate, Special
Fee request, or ballot measure shall appear on the ballot, and
in the Elections Handbook, provided that all other requirements
for appearance on the ballot have been satisfied.
- For the Spring quarter general election, the deadline
for either the Hearings Committee or the Council to accept or
reject the appeal shall be noon on the second Tuesday of Spring
- For special elections, the deadline for either the
Hearings Committee or the Council to accept or reject the appeal
shall be specified in the Special Charge of the Commission, or,
failing that, in the Election Timetable presented by the Commission
to the Senate.
- Any decision by a candidate, slate, or sponsor to
expend funds on campaign expenses in anticipation of the granting
of an appeal shall be at the risk of that candidate, slate, or
- The Commission shall verify all petitions as they
are submitted, provided that an appropriate declaration of intent
is on file.
- All petition packets that do not meet the specifications
detailed in the Constitution, these By-Laws, and the Special
Charge of the Commission shall first be declared invalid. All
other petition packets shall be declared valid. The Commission
shall have the authority to waive any defects in the form of
a petition, if in their opinion the defects were not so serious
as to prevent members of the Association from making an informed
decision as to whether or not to sign that petition.
- The number of signatures submitted in support of the
petition shall be the total number of signatures submitted in
each valid petition packet, less any signatures not clearly associated
with a printed name and student identification number.
- Petitions supported by fewer than the number of signatures
required shall be declared invalid; otherwise the signatures
shall be verified.
- Petitions of candidates and slates supported by no
more that twenty-five signatures shall have all of the signatures
verified. Petitions of candidates and slates supported by more
than twenty-five signatures shall have a random sample of twenty-five
signatures verified. Petitions for Special Fee requests and ballot
measures shall have a random sample of fifty signatures verified.
- Verification of a signature shall consist of looking up both the
associated printed name and student identification number in a list of
registered students prepared by the Registrar. If the exact student
identification number is in the list and the printed name reasonably
matches the corresponding name in the list, or the exact printed name
is in the list and the student identification number reasonably
matches the corresponding number in the list, and if the individual in
question is a member of the appropriate district or class, then that
signature shall be considered valid. Otherwise, it shall be considered
invalid. An ``exact match'' of a name shall consist of a last name, and
either a first name or a middle name which exactly match those found
in the printed list.
- In determining whether names or numbers ``reasonably match'',
those verifying shall, within the limits of the relevant rules, err on
the side of accepting a signature that seems to have been made in good
faith by someone entitled to sign the petition. In particular, poor
but legible handwriting, different word orders, and use of informal
names shall not necessarily prevent names from ``reasonably
matching'', and differences in up to two digits do not necessarily
prevent student identification numbers from ``reasonably matching''.
If the Registrar is in the process of changing student identification
number format, either format shall be considered valid.
- If the fraction of valid signatures in the sample,
multiplied by the total number of signatures supporting the petition,
exceeds the number of signatures required for that petition,
then the petition shall be declared valid; otherwise the petition
shall be declared invalid.
- The Commission shall prepare a written report stating, for each
petition submitted, the number of signatures submitted, the number of
signatures verified, the number found to be invalid, and whether or
not the petition as a whole was valid or invalid. For the Spring
quarter general election, this report shall be transmitted to the
Council of Presidents and the Senate Chair no later than the last day
of Dead Week during Winter quarter.
- Any candidate, slate, or sponsor may request a reverification
of a petition by filing a reverification request within seventy-two
hours after the announcement by the Commission of the results
of the initial verification of the petition.
- All reverification requests shall contain the name
of the requesting party, his/her local address and phone number,
and either a $50bond (for candidates and slates) or a $250bond
(for sponsors), to be placed on deposit with the Students' Organizations
- A request shall be considered filed upon receipt by
the Elections Commissioner of the request and by the Students'
Organizations Fund of the bond.
- The Commission shall then verify each signature submitted
in support of the petition.
- If there are fewer valid signatures in support of
the petition than required, then the petition shall be declared
invalid and the bond credited to the budget reserve of the Commission;
otherwise the petition shall be declared valid and the bond refunded.
- If on the basis of the reverification a petition is
declared valid, when it was initially declared invalid, or if
a petition is declared invalid when it was initially declared
valid, then the bond shall be refunded by the Students' Organizations
Fund; otherwise the bond shall be forfeit, and shall be credited
to the budget reserve of the Commission.
- All petitions shall be kept for three months, after
which time they shall be destroyed. However, one or more sample
copies of the information pages for each petition submitted for
a Special Fee request or ballot measure shall be retained as
a permanent record.
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Previous: Declaration of Intent