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Budget Process and Timetable

  1. The Association shall formulate its request for the operating budget allowance from the University for the following fiscal year, and shall submit that request to the University. This request shall be formulated by a committee consisting of the Financial Manager, a member of the Council of Presidents, the Senate Chair, and the Chair of the Senate Budget and Finance Committee, which shall be chaired by the Financial Manager.

  2. By the third week of Winter quarter, the Financial Manager shall prepare and present to the Senate Budget and Finance Committee for their approval estimates of the Indirect Cost Recovery charges to be made to each Association agency for the following fiscal year. This information shall then be supplied to the appropriate agencies for use in preparing their budget requests.

  3. By the third week of Spring quarter, the Financial Manager shall in consultation with the Council of Presidents and the Senate Budget and Finance Committee prepare and issue a timetable for the preparation of the Operating Budget for the following fiscal year. This timetable shall meet all the requirements contained in these By-Laws.

  4. The Operating Budget shall be drafted by a committee consisting of the Financial Manager, the Associate Financial Manager, the Senate Chair, a member of the Council of Presidents, and the Chair of the Senate Budget and Finance Committee, with the Financial Manager serving as chair. The incoming COP-elect, Senate Chair-elect, and Administrative Manager shall be ex-officio members of this committee. This proposed budget shall be submitted for review and modification to the Senate Budget and Finance Committee no later than its last regularly scheduled meeting before the dissolution of the outgoing Senate during Spring quarter.

  5. The draft Operating Budget shall include appropriate budget detail for each income and expense line-item, including but not limited to the line-items for salaries (except for the salaries paid to the University employees in the Association Office), the expenses of the Senate, Council of Presidents, and Financial Manager, and all other expense line items (other than the basic office expenses of the Association Office and the Students' Organizations Fund). This budget detail shall be submitted to the Senate for approval along with the Operating Budget and, once approved, shall be equally as binding as the Operating Budget itself; however, it shall not form part of the budget submitted to the President of the University for approval.

  6. The proposed Operating Budget, as modified by the Senate Budget and Finance Committee, shall be submitted to the Senate for approval no later than the last regularly scheduled meeting before the dissolution of the old Senate during Spring quarter. Copies of the proposed Budget shall be made available to all members of the Senate at least 48 hours prior to the commencement of the Senate meeting at which it is to be considered. The Senate shall approve the Operating Budget by a two-thirds vote.

  7. The Operating Budget approved by the Senate shall be transmitted to the President of the University (or designee) for approval within fourteen days after it has been approved by the Senate.



Next: Budgetary Authority Up: Association Operating Budget Previous: General


donald@
Mon May 9 17:09:02 PDT 1994