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- The Association shall formulate its request for the operating budget
allowance from the University for the following fiscal year, and shall submit
that request to the University. This request shall be formulated by a
committee consisting of the Financial Manager, a member of the Council
of Presidents, the Senate Chair, and the Chair of the Senate Budget and
Finance Committee, which shall be chaired by the Financial Manager.
- By the third week of Winter quarter, the Financial
Manager shall prepare and present to the Senate Budget and Finance
Committee for their approval estimates of the Indirect Cost Recovery
charges to be made to each Association agency for the following
fiscal year. This information shall then be supplied to the
appropriate agencies for use in preparing their budget requests.
- By the third week of Spring quarter, the Financial Manager
shall in consultation with the Council of Presidents and the
Senate Budget and Finance Committee prepare and issue a timetable
for the preparation of the Operating Budget for the following
fiscal year. This timetable shall meet all the requirements
contained in these By-Laws.
- The Operating Budget shall be drafted by a committee consisting
of the Financial Manager, the Associate Financial Manager, the Senate
Chair, a member of the Council of Presidents, and the Chair of the
Senate Budget and Finance Committee, with the Financial Manager
serving as chair. The incoming COP-elect, Senate Chair-elect, and
Administrative Manager shall be ex-officio members of this committee.
This proposed budget shall be submitted for review
and modification to the Senate Budget and Finance Committee no later
than its last regularly scheduled meeting before the dissolution of
the outgoing Senate during Spring quarter.
- The draft Operating Budget shall include appropriate budget
detail for each income and expense line-item, including but not
limited to the line-items for salaries (except for the salaries paid
to the University employees in the Association Office), the expenses
of the Senate, Council of Presidents, and Financial Manager, and all
other expense line items (other than the basic office expenses of the
Association Office and the Students' Organizations Fund). This budget
detail shall be submitted to the Senate for approval along with the
Operating Budget and, once approved, shall be equally as binding as
the Operating Budget itself; however, it shall not form part of the
budget submitted to the President of the University for approval.
- The proposed Operating Budget, as modified by the Senate Budget
and Finance Committee, shall be submitted to the Senate for approval
no later than the last regularly scheduled meeting before the
dissolution of the old Senate during Spring quarter. Copies of the
proposed Budget shall be made available to all members of the Senate
at least 48 hours prior to the commencement of the Senate meeting at
which it is to be considered. The Senate shall approve the Operating
Budget by a two-thirds vote.
- The Operating Budget approved by the Senate shall be transmitted
to the President of the University (or designee) for approval within
fourteen days after it has been approved by the Senate.
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Up: Association Operating Budget
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