To Revise the Bylaws of the ASSU Speakers Bureau
Senate Bill 1-A&R-1
Submitted for Previous Notice: 28 May 1996
Action requested: Approval; Requires a two-thirds vote
Whereas the bylaws of the ASSU Speakers Bureau do not represent the internal structure and organization of the Bureau,
Whereas the majority of the planning that the Bureau does occurs during the late spring and summer quarter when it is difficult and inconvenient for the Senate to meet,
Whereas the cost of speakers has increased dramatically over the last decade
Therefore be it enacted by the Senate of the Association
That Article VIII, Section 5, Subsection B be struck and replaced with:
B. Membership of the Bureau1. All members of the Association are eligible for membership.
2. Voting rights are reserved to members in good standing with the Bureau. Good standing is defined as: 1) having attended at least two Bureau meetings and 2) having not been absent at more than two consecutive meetings.
The original text read:
B. Composition of the Core Committee1. Two to Four members of the Association
a. They shall not be elected officers of the Association.
b. Absolute priority shall be given to current members of the Core Committee.
c. They shall be nominated by the Director, in consultation with the old Director, and approved by the Senate during Spring quarter.
d. They shall serve on the Core Committee as ex-officio members during the Spring quarter.
e. They shall serve on the Core Committee during the following Summer, Autumn, Winter, and Spring quarters, or until their successors have been chosen.
f. A member may be removed by the Senate, or by joint action of the Director and the President. At least 48 hours written notice must be given to the member in question, and he/she shall be given an opportunity to speak in his/her defense.
g. If a vacancy occurs due to the death, resignation, or removal of a member on the Core Committee, then the Director shall nominate a replacement for Senate approval.
2. Two to Four members of the Association
a. They shall not be elected officers of the Association.
b. Absolute priority shall be given to individuals who are not current members of the Core Committee.
c. They shall be nominated by the Director, in consultation with the old Director, and approved by the Senate during Spring quarter.
d. They shall serve on the Core Committee as ex-officio members during the Spring quarter.
e. They shall serve on the Core Committee during the following Summer, Autumn, Winter, and Spring quarters, or until their successors have been chosen.
f. A member may be removed by the Senate, or by joint action of the Director and the President. At least 48 hours written notice must be given to the member in question, and he/she shall be given an opportunity to speak in his/her defense.
g. If a vacancy occurs due to the death, resignation, or removal of a member on the Core Committee, then the Director shall nominate a replacement for Senate approval.
3. The Director shall serve on the Core Committee and act as its Chair.
4. One Senator, the Chair of the Senate, and the President shall serve as ex-officio members on the Core Committee.
That Article VIII, Section 5, Subsection C, Paragraph 1d be struck and replaced with the following text:
d. [The Director] Shall serve as a member of the Bureau during the Spring quarter.
The original text read:
d. [The Director] Shall serve as an ex-officio member of the Core Committee during the Spring quarter.
That Article VIII, Section 5, Subsection C, Paragraph 1g be amended to read:
g. If a vacancy occurs due to death, resignation, or removal of the Director, then the Assistant Director shall assume the position of Director. If the Assistant Director is unable to replace the Director, then a selection committee, as outlined in Article VIII, Section 5, Subsection C, Paragraph b, shall nominate a replacement for Senate approval, such an approval being by a two-thirds vote.
The original text read:
g. If a vacancy occurs due to the death, resignation, or removal of the Director, then the Bureau Director's Selection Committee shall nominate a replacement for Senate approval, such an approval being by a two-thirds vote.
That Section 5, Subsection C, Paragraph 1j be amended by replacing the words "Core Committee" with "Bureau".
The original text read:
j. Shall set the agenda of, call, and preside over all meetings of the Core Committee, and shall vote only in those cases where the vote would be decisive.
That Article VIII, Section 5, Subsection C, Paragraph 2 be amended to read:
2. Assistant Directora. Shall not be an elected officer of the Association.
b. Shall be nominated by a selection committee, as specified in Article VIII, Section 5, Subsection C, Paragraph 1b.
c. Shall be confirmed in Spring Quarter by a two-thirds vote of the Senate.
d. Shall serve as a member of the Bureau during the Spring quarter.
e. Shall serve during the following Summer, Autumn, Winter, and Spring quarters, or until his/her successor has been chosen.
f. May be removed by a two-thirds vote of the Senate or by the President. At least 48 hours written notice of his/her removal must be given to the him/her.
e. Shall assist the Director in performing his/her duties.
f. Shall perform the duties of the Director in his/her absence.
g. Shall act as Treasurer of the Bureau unless a separate Treasurer is appointed by the Director and Assistant Director. As Treasurer, the Assistant Director shall prepare periodic financial statements for the Bureau.
The original text read:
2. Assistant Directora. Shall be a member of the Core Committee nominated by the Director and confirmed by the Core Committee.
b. May be removed by the Director with the consent of the Core Committee.
c. Shall assist the Director in performing his/her duties.
d. Shall perform the duties of the Director in his/her absence.
e. Shall act as the Treasurer of the Bureau.
f. Shall prepare periodic financial statements for the Core Committee.
That the following text be added to Article VIII, Section 5, Subsection C:
4. The Director and Assistant Director shall have the authority to create and fill additional positions as they see fit.
That Article VIII, Section 5, Subsection D be struck and replaced with:
D. Meetings of the Core Committee1. The Bureau shall meet at least twice a month during the academic year.
2. Proper notification of a meeting of the Bureau requires written notification to all active members of the meeting time and place at least 24 hours before the meeting.
The original text read:
D. Meetings of the Core Committee1. The Core Committee shall meet at least twice a month during the academic year.
2. Proper notification of a meeting of the Core Committee requires written notification to all members of the meeting time and place at least 24 hours before the meeting.
That Article VIII, Section 5, Subsection E, be struck, and replaced by the following text:
E. Budget1. All disbursements shall be made in accordance with the budget of the Bureau as approved by the Bureau and the Senate. This budget shall consist of the operating budget of the Bureau, speakership discretionary funds, and cosponsorship funds.
2. The operating budget of the Bureau shall be used for basic operating expenses of the Bureau, including, but not limited to, indirect cost recovery charges, compensation to Bureau members, publicity, and payments to individuals/organizations for work done assisting the Bureau in the development of speaking programs.
3. The speakers discretionary fund shall be used for programs and/or types of speaking expenses, including, but not limited to, honoraria, travel, hotel and meals, facilities, and publicity. This allocation shall be approved by the Bureau and by the Senate. Specific speaking events shall be funded in accordance with this budget upon the approval of the Bureau
4. The cosponsorship fund shall be used for the financial support of student group sponsored speaking programs and/or types of speaking expenses. Specific allocations shall be approved by the voting members of the Bureau.
5. The Bureau may solicit funds from any source, except from the unrestricted funds of the Association (endowment, interest income, Business Project profit, indirect cost recovery charges), subject to the guidelines of the Association and the University.
6. No disbursements shall be made by the Bureau to individuals/organizations for speakers and speaking events not developed and sponsored or cosponsored by the Bureau.
6. If an honorarium of $5,000 or more is to be paid to a speaker, the Director shall notify the Chair of the Senate who shall inform the Senate. No payment shall be made to, and no contract shall be signed with, any speaker whose total compensation would exceed $10,000 without the prior approval of the Senate or approval of the President and Financial Manager. A proposal to approve total compensation of more than $10,000 must also be accompanied by documentation showing that the speaker has received an honorarium in excess of this amount from at least one other source, unless this requirement is waived by the Senate.
If the Chair determines that the Senate cannot meet in a timely manner to consider a proposed honorarium under the provisions of these By-Laws, then the Steering Committee of the Senate may act on behalf of the Senate in approving such a proposal, provided that all members of the Senate are notified in advance of this decision and are given adequate oportunity to communicate their opinions to the Steering Committee members.
7. All events organized or financed (in whole or in part) by the Bureau shall be open to all members of the Association without charge, except that those members who request a fee refund from the Speakers Bureau may be charged an admission fee not to exceed the fee refund ammount.
The original text read:
E. Budget1. All disbursements shall be made in accordance with the budget of the Bureau as approved by the Core Committee and the Senate. This budget shall consist of the operating budget of the Bureau and speakership discretionary funds.
2. The operating budget of the Bureau shall be used for basic operating expenses of the Bureau, including, but not limited to, indirect cost recovery charges, compensation to Bureau members, publicity, and payments to individuals/organizations for work done assisting the Bureau in the development of speaking programs.
3. The speakers discretionary fund shall be allocated to specific programs and/or types of speaking expenses. This allocation shall be approved by the Core Committee and by the Senate. Specific speaking events shall be funded in accordance with this budget upon the approval of the Core Committee.
4. The Bureau may solicit funds from any source, except from the unrestricted funds of the Association (endowment, interest income, Business Project profit, indirect cost recovery charges), subject to the guidelines of the Association and the University. However, no funds may be accepted and used by the Bureau unless mention of them is made in the budget of the Bureau.
5. No disbursements shall be made by the Bureau to individuals/organizations for speakers and speaking events not developed and sponsored by the Bureau.
6. If an honorarium of $1000 or more is to be paid to a speaker, the Director shall notify the Chair of the Senate who shall inform the Senate. No payment shall be made to, and no contract shall be signed with, any speaker whose total compensation would exceed $5000 without the prior approval of the Senate. A proposal to approve total compensation of more than $5000 must also be accompanied by documentation showing that the speaker has received an honorarium in excess of this amount from at least one other source, unless this requirement is waived by the Senate.
If the Chair determines that the Senate cannot meet in a timely manner to consider a proposed honorarium under the provisions of these By-Laws, then the Steering Committee of the Senate may act on behalf of the Senate in approving such a proposal.
7. All events organized or financed (in whole or in part) by the Bureau shall be open to all members of the Association without charge, except with prior approval of the Steering Committee of the Senate and the President, or of the Senate. Those members who request a fee refund from the Speakers Bureau may be charged an admission fee.