The order of business for each regular and special meeting, except when the Senate has scheduled the Special Order for a Meeting or scheduled a special order for a certain time, shall be as follows:
Explanations of items:
.8 into .8inReports: Reports should be made by the head of a Department or the chair of a Committee, or a member of the Department or the Committee designated by him/her. Written reports shall be included in the agenda packets. Oral reports shall be confined to matters arising since the writing of the written report, changes in procedure or administration, and important issues currently under consideration. The Chair shall entertain questions from the Senate and direct them to the individual making the report after each written and/or oral report(s) has been concluded.
.8 into .8in Any member of the Senate may, at any time at least one minute after the beginning of an oral report, interrupt the speaker and call for an ending of the report by moving the previous question. If this motion passes, then the questioning period shall immediately commence. Any member of the Senate may, at any time at least one minute after the beginning of the questioning period, interrupt the speaker and call for an ending of the questioning period by moving the previous question. If this motion passes, then the next item of business in the Orders of the Day shall be considered. No actions items shall be considered at this time, unless otherwise specifically provided for in these Rules.
.8into .8inAction Items: All original main motions shall be considered action items. Actions items shall be considered in the order presented in the Action Calendar.
At the time the meeting is scheduled to begin the Chair, or in his/her absence the Deputy Chair, or in his/her absence the Secretary, or in his/her absence any regular member of the Senate shall call the members to order.
At each meeting the Chair shall call the roll to determine which members of the Senate are present and which are absent. It is the duty of any member arriving after the roll call to inform the Chair of his/her presence.
The Secretary shall prepare minutes for each regular and special meeting, including an attendence report, and shall present them to the Senate for their approval at the next Senate meeting. Any corrections shall be incorporated into the minutes of the current meeting.
Before each meeting the Chair shall prepare a tentative order of business. This must be accepted as is, or as amended, by the Senate before it can proceed with any other business except the election of a Temporary Chair or an adjournment due to lack of a quorum. The Senate may not amend the orders of the day to change the order or priority of a Special Order for a Meeting.
Any member of the Stanford Community may address the Senate on a topic of his/her choice. Any written materials shall be distributed via the agenda packet. No speaker may address the Senate for more than 3 minutes. After this address the Chair shall entertain questions from the Senate and direct them to the speaker for a period not to exceed 3 minutes.
The Chair shall schedule all speakers, with absolute priority given to individuals who are not members of the Senate and who are not normally entitled to report to the Senate as provided for in these rules of order. No more than five speakers shall be scheduled for any given meeting without the consent of the Senate.
The Chair shall report to the Senate on matters of Senate administration, the activities of the Association as they relate to the Senate, and any other matter charged to him/her. The Senate Chair may introduce motions relating to the suspension, expulsion, and the appointment to office of Senators. It shall be in order at this time to move to override a veto by the Council of Presidents. All motions offered may be acted upon without a second.
The Chair shall report to the Senate on the status of Senate legislation and any other matter brought to the attention of the Steering Committee.
Before each meeting the Chair shall prepare a Calendar of action items for which approval is sought of the Senate. This Action Calendar shall enumerate the main motions which appear in appropriate written form in the agenda packet. The entries shall be arranged in the order that they will be considered during the meeting, and each entry shall specify its originator and the vote required for Senate approval. The Calendar must be accepted as is, or as amended, by the Senate before it can proceed with any other business. Acceptance of the Action Calendar may be combined with acceptance of the Orders of the Day.
No action item shall be included on the action calendar or considered by the Senate unless it was included in the agenda packet for that Senate meeting or copies were made available in the Senate office by noon of the day prior to the meeting.
The Deputy Chair shall report to the Senate on matters of Senate administration, the activities of the agencies of the Association as they relate to the Senate, and any other matter charged to him/her.
Each Department Head or Chair of an Association Committee may, at this time, report to the Senate on any matter within the charge of that department/commitee. The department head/committee chair reporting shall, during the time of his/her report, be granted the rights and privileges of an ex-officio member of the Senate.
Special Legislative Committees and then Standing Committees shall report, special committees in the order in which they were constituted that session of the Senate, standing committees in the order in which they are are defined in the By-Laws.
The Chair shall report to the Senate on matters of Association administration, the activities of the University as they relate to the Association, and any other matter charged to the Council. The Chair may assign any or all of the reporting time to any other member(s) of the Council.
The Financial Manager shall report to the Senate on matters concerning the general finances of the Association, the operation of the Business Projects, the Students' Organization Fund, and any other matter charged to him/her.
Each Department Head or Chair of an Association Committee which had previously reported during the meeting may, at this time, request of the Senate approval of any action item properly within the charge of that department/commitee, provided that no standing committee of the Senate shall be reporting an action item on substantially the same matter. No action item shall require a second. The department head/committee chair shall, during the time of consideration of his/her action item, be granted the rights and privileges of an ex-officio member of the Senate.
Special Legislative Committees and then Standing Committees shall present action items, special committees in the order in which they were constituted that session of the Senate, standing committees in the order in which they are are defined in the By-Laws. No action item shall require a second.
Any action item which was under consideration at the previous meeting when it adjourned, and any action item scheduled to be considered at the previous meeting but not considered before adjourning, shall be considered Old Business.
Any action item included under this heading when the Action Calendar was accepted, and any action item not appearing on the Action Calendar introduced by any member shall be considered New Business.
No action items shall be in order at this time. The Chair may recognize members to speak on any topic of their choice. No member may speak more than twice, nor may a member speak for longer than 2 minutes each time.